01
Resident management
A single record for every resident — profile, documents, room history, dues, and stay status, kept up to date across your team.
Smarter operations. Safer living. Better hostel experiences.
Manage every hostel from one smart platform.
Rooms, residents, attendance, leave, UPI fees, visitors, complaints, and safety — built for men's, women's, student, professional, corporate, PG, and co-living properties.
For owners, wardens, guards, accountants, residents, and parents.
Live operations
Demo dataOccupancy
92%
Inside
148
Outside
12
Beds free
7
Leave pending
3
Payments
18
Platform
Everything your hostel needs — in one place
Browse core capabilities in the slider. Pause anytime, or jump to any feature.
Feature 1 of 11
Resident management
A single record for every resident — profile, documents, room history, dues, and stay status, kept up to date across your team.
Capabilities
A complete operating system for modern hostels
Designed for everyday hostel work — clear for staff, simple for residents, and reliable for owners who need visibility without complexity.
- One system for owners, wardens, guards, and accountants
- Configurable by hostel type — without rebuilding workflows
- Clear records for fees, attendance, leave, and incidents
02
Rooms & beds
Model buildings, floors, rooms, and beds. Capacity, occupancy, and availability update automatically as residents move in and out.
03
Entry & attendance
Record entries and exits with short-lived, signed QR codes and run daily attendance without paper registers.
04
Leave & gate passes
Residents request leave, staff review and approve, and an auditable gate pass is issued — with optional guardian visibility.
05
Safety & emergency response
SOS alerts, visitor logs, late-return follow-up, and incident trails — plus optional silent SOS, safe arrival, and confidential complaints when you enable them.
06
Fee management
Generate invoices, send reminders before the cycle ends, track dues, and record receipts — so collections stay on schedule.
07
Merchant UPI payments
Attach your own UPI QR to invoices so residents pay directly into your account — Smart Hostel Pilot never holds the money.
08
Complaints & maintenance
Residents raise complaints; maintenance staff track each request from reported to resolved, with clear ownership.
Solutions
Built for every hostel type
How it works
Step 1
Set up your hostel
Add your organization, buildings, floors, rooms, and beds. Import residents or add them as you go.
Step 2
Invite your team
Bring in wardens, guards, accountants, and maintenance staff with role-based access that fits each job.
Step 3
Run daily operations
Manage entries, attendance, leave, fees, and complaints from one connected dashboard.
Step 4
Review & improve
Use occupancy, collection, and attendance reports to make confident, informed decisions.
Safety
Safety built into daily operations
SOS, signed gate records, visitors, late-return follow-up, and incidents — configurable tools that help staff respond faster. Not continuous tracking. Not a safety guarantee.
SOS and emergency alerts
Residents can raise a help request that reaches wardens and guards quickly, with acknowledgement and escalation timeouts your hostel configures.
Signed QR entry and exit
Short-lived, signed QR codes create trustworthy gate records — not static barcodes that can be shared or reused.
Late-return assistance
When a resident is overdue from leave, staff get a prompt to call, check, and document the outcome.
Visitor verification and logs
Check visitors in and out with host, purpose, and timestamps so the gate team has a consistent record.
Incident reporting and audit
Log safety, medical, and security incidents, assign follow-up, and keep an immutable record of sensitive actions.
Role-based privacy controls
Staff only see what their role needs. Sensitive safeguarding details can stay restricted to designated roles.
Optional modules — silent SOS, safe arrival, trusted contacts, confidential complaints — stay off until you enable them. Read how safety works →
Payments
Merchant UPI fee collection
Each hostel uses its own UPI QR. Funds go to the hostel account. Accountants verify before receipts issue.
A screenshot alone never marks an invoice paid — verification is required.
Step 1
Add your merchant UPI
Connect your hostel's own UPI ID or merchant QR in settings. You stay the merchant of record.
Step 2
Invoice residents
Generate invoices with your UPI QR attached automatically. Residents see exactly what's due.
Step 3
Residents pay directly
Residents scan and pay with any compatible UPI app. Funds settle straight into your account.
Step 4
Reconcile in one tap
Your accountant confirms the payment and a receipt is recorded — clean books, no marketplace escrow.
FAQ
Yes. The platform supports men’s hostels, women’s hostels, student hostels, professional accommodation, corporate hostels, paying guest accommodation, and co-living properties.
Yes. Women’s hostels use the same core platform and can optionally enable silent SOS, safe arrival, trusted contacts, confidential complaints, and visitor pre-approval.
Yes. Administrators activate or deactivate additional safety and privacy features according to hostel policy. Core SOS, gate, visitor, and incident tools work either way.
No. Software cannot guarantee safety. Smart Hostel Pilot helps staff respond faster and document incidents more clearly — alongside your on-ground procedures.
No. Continuous location tracking is not enabled by default. Location-related functionality requires consent and should be used only when necessary.
See the dedicated Safety page for core capabilities, optional privacy modules, response workflows, and clear product limits.
Ready to run your hostel more efficiently?
Bring residents, rooms, attendance, safety, payments, and communication together with Smart Hostel Pilot.